[Profiles] ROLES, RESPONSIBLITIES, ACCOUNTABILITY & AUTHORITIES [Home] [Redball.gif (326 bytes)] HR Homepage [Image] MANAGERIAL Management System Administrator Manager Project Manager Supervisor FUNCTIONAL Staff Administrative Professional Administrative Support Computing Designer/Drafter Engineer Machine Operator Scientific Researcher Technician AGENTS Building Manager Computer Security Representative Conduct of Operations (ConOps) Representative EEO Representative ES&H Coordinator Material Balance Area Custodian Personal Computer Liaison Precious Metals Custodian Property Management Representative Quality Representative Records Representative Security Representative Telecom Services Representative Training Coordinator Y2K Representative 90-Day Accumulation Area Coordinator BARGAINING UNIT SAMPLES Building and Grounds Utility Worker (manual labor) Electrician A Firefighter/EMT Hazardous Waste Technician P&GA Office Specialist (nonmanual labor) Security Police Officer Tool and Instrument Maker (skilled craft) RADIOLOGICAL Radiological Workers Radiological Supervisors [Image] Management System Administrator Role: Develop and maintain a management system which supports Laboratory operations, products, or services. Responsibilities: [Image] Ensure that business, program, legal, and regulatory system requirements are identified and analyzed. [Image] Ensure that system specifications meet requirements. [Image] Develop and propose budget for system implementation and operation. [Image] Involve stakeholders in the development of standards, procedures, and guidelines. [Image] Develop, distribute, and maintain management system descriptions, emergency and security plans, Laboratory standards, and system procedures and guidelines. [Image] Provide technical assistance to users on system procedures and capabilities. [Image] Ensure that effective interfaces exist among management systems. [Image] Assess system performance. [Image] Address issues identified in system performance assessments. Accountabilities: [Image] To management system owner, for efficient use of resources, and the effectiveness of assigned management system [Image] To system users, for satisfying system requirements and safe and effective system delivery and support Authorities: [Image] Recommend budgets for management system. [Image] Approve methods for meeting system requirements. [Image] Improve management system operations. [Uparrow.gif (122 bytes)] [Image] Manager Role: Maintain, develop, and employ capabilities to execute organization's plans. Responsibilities: [Image] Select and retain a highly qualified staff. [Image] Develop staff capability to meet future needs by building new competencies, maintaining an appropriately trained and motivated staff, and supporting their long-term professional development. [Image] Develop business or science programs according to organization's plans. [Image] Assign work to qualified staff with authorities to meet accountabilities. [Image] Ensure the quality of products and services. [Image] Ensure that work is planned and completed within established controls, and according to Laboratory priorities and customer-sanctioned schedule, budget, and deliverables. [Image] Set goals for, evaluate and address staff performance. [Image] Ensure safe, effective, and ESH compliant operations, preventing pollution, minimizing waste, and conserving resources. [Image] Develop and maintain a supportive work environment. [Image] Administer Laboratory compensation and benefit programs equitably to achieve organizational goals. [Image] Network with other Laboratory managers and staff from other organizations. Accountabilities: [Image] To assigned staff, for the quality and safety of their work environment and opportunity for professional growth [Image] To organization manager, for safe, effective, and compliant operations, stewardship of assigned staff, facilities, and equipment, and the quality of products and services [Image] To customer, for the quality of products and services Authorities: [Image] Hold staff accountable for performance. [Image] Act to ensure safe and effective operations. [Image] Hire staff members and assign work. [Image] Certify the technical quality of products and services. [Image] Administer staff reward and discipline systems consistent with Laboratory policy. [Image] Allocate assigned resources to achieve capability development goals. [Image] Authorize expenditure of funds. See also Staff, Functional Role, and Supervisor [Uparrow.gif (122 bytes)] [Image] Project Manager Role: Deliver project-specific products and services to internal or external customers in accordance with business or contractual requirements. Responsibilities: [Image] Identify staff and other resource requirements. [Image] Collaborate with Managers and Supervisors to select the best available project team and technical resources for each project. [Image] Communicate project requirements to team members. [Image] Provide performance feedback to team members. [Image] Identify hazards on projects, and ensure that they are mitigated and can be adequately controlled. Accountabilities: [Image] To customer, for successful project completion [Image] To Managers or Supervisors of project team members, for information on future project staffing needs [Image] To project team, for resources to complete project work, and a safe work environment Authorities: [Image] Hold assigned staff accountable for performance. [Image] Approve assignment of project staff. [Image] Act to meet project quality, budget, and schedule. [Image] Authorize expenditure of project funds. [Image] Manage assigned resources to complete project. [Image] Act to ensure safe and environmentally-sound project work. [Uparrow.gif (122 bytes)] [Image] Supervisor Role: An individual assigned to direct the work of staff. Responsibilities: [Image] Develop capabilities of staff and other resources by ensuring that staff is competent, trained, and qualified for assigned work, and by managing staff, information, facilities, and equipment. [Image] Assign work to qualified staff with authorities to meet accountabilities. [Image] Advise and assist staff in developing solutions to customer needs. [Image] Monitor staff progress on assigned work. [Image] Ensure that staff comply with Laboratory policies, standards and procedures and other regulations. [Image] Help staff identify their role in the overall strategy and direction of the Laboratory. [Image] Provide high quality performance feedback to individual staff members. [Image] Ensure that staff are effectively utilized, rewarded, and motivated. [Image] Support the professional development of staff consistent with Laboratory and personal development goals. [Image] Prepare plans and budgets for assigned resources. [Image] Ensure mitigation for all identified hazards. Accountabilities: [Image] To assigned staff, for resource management and capability development, and for the quality and safety of their work environment [Image] To manager, for stewardship of assigned resources, and for ensuring quality of products and services Authorities: [Image] Act to ensure safe and effective operations. [Image] Accept work. [Image] Expend assigned funds. [Image] Assign work to staff. [Image] Hold staff accountable for performance. [Uparrow.gif (122 bytes)] [Image] Administrative Professional Role: Provide expertise, guidance, support and leadership to Laboratory management and staff in an administrative specialty. Responsibilities: [Image] Respond to internal and external requests for information and guidance. [Image] Develop procedures and guidelines for use by own group or entire Laboratory. [Image] Review documents, policies, standards, guidelines, procedures, and requirements for conformance with laboratory objectives, law, regulation, and good business practice. [Image] Resolve conflicts arising from policies, procedures, and guidelines. [Image] Coordinate efforts with related functions and activities to avoid conflicting/duplicative guidance, efforts, and instructions. [Image] Make recommendations on issues relating to area of expertise. [Image] Participate in/chair committees and meetings related to area of expertise. [Image] Facilitate audits and other reviews by providing information and explanations of why actions were taken. [Image] Manage and complete assigned projects to achieve established goals within time and resource restrictions, providing feedback in process. [Image] Make presentations to Laboratory groups concerning area of expertise. [Image] Maintain records and documentation relating to function. [Image] Present training to Laboratory personnel to facilitate their performance of required functions. Accountabilities: [Image] To Laboratory staff for providing expertise and guidance in assigned functional area [Image] To DOE for implementation of any contractual requirements in area of expertise [Image] To other regulating agencies which may govern aspects of functional area Authorities: [Image] Exercise professional judgment and decision making in the execution of assignments. [Image] Make recommendations on Laboratory policies and procedures. [Image] Convey functional guidance to Laboratory managers and staff. [Image] Give direction to support personnel in the accomplishment of assigned tasks. [Uparrow.gif (122 bytes)] [Image] Administrative Support Role: Provide secretarial, administrative and/or clerical support to Laboratory management and staff in either a general or specialized administrative function. Responsibilities: [Image] Respond to internal and external requests for information of limited to moderate complexity. [Image] Set up and manage file systems to input, maintain, and retrieve records and documentation relating to function in accordance with Laboratory and General Services Administration directives. [Image] Perform recurring administrative tasks in support of operation or function. [Image] Generate, edit, and distribute documents and correspondence. [Image] Provide administrative scheduling support to operational or functional group. [Image] Utilize Laboratory financial systems to order and account for materials, equipment, supplies, travel, and services in support of an operational or functional group. [Image] Give on-the-job training to new administrative personnel to facilitate their performance of required functions. [Image] Convey information, schedule activities, or relay messages to Laboratory managers, staff, and external contacts. Accountabilities: [Image] To operational or functional group for providing support services [Image] To organization management for following BNL administrative systems, records and property management guidelines Authorities: [Image] To access administrative systems used in performing duties. [Image] To make routine grammatical and spelling corrections to correspondence and documents. [Image] To answer routine inquiries and provide information on established processes performed by the group. [Image] To perform work and make decisions within established policies and guidelines. [Uparrow.gif (122 bytes)] [Image] Computing Role: In area of specialization, analyze, design, formulate, and implement computing systems/ applications in support of project needs and/or in response to problems in support of scientific research. Responsibilities: [Image] Analyze project requests and prioritize tasks. [Image] Review available software and hardware. [Image] Estimate resources needed to complete projects. [Image] Prepare project schedules and make recommendations for project completion. [Image] Obtain equipment, tools and personnel needed to complete projects. [Image] Interact and resolve issues with computer hardware/software companies. [Image] Configure equipment and perform acceptance testing. [Image] Troubleshoot systems and equipment. [Image] Design software and hardware. [Image] Write and test software modules. [Image] Interface computers with machinery. [Image] Collect, analyze and store data. [Image] Back up critical systems/data. [Image] Integrate, test and install systems. [Image] Obtain user feedback and make modifications as necessary. [Image] Document the project and generate user documentation. [Image] Maintain computer documentation library. [Image] Provide technical assistance to users. [Image] Perform system administration, expand and update computer systems as required. [Image] Network/interface systems. [Image] Maintain and update completed project software. [Image] Maintain standards and quality assurance for projects. [Image] Protect the integrity and security of the systems/data. [Image] Maintain equipment inventory. [Image] Coordinate support and training . [Image] Stay current with state of the art technology, programming languages, operating systems. Accountabilities: [Image] To supervisor for maintaining expertise and qualifications, and completing assigned work according to schedule and within budget expectations [Image] To project end-users for identifying high level and cost effective options/solutions for project needs, delivering projects/products that are of high quality and providing information, technical assistance, and useful documentation [Image] To project staff for completing allotted share of work on time and at the appropriate standard Authorities: [Image] Sign off on technical quality of products/projects [Image] Identify equipment and project needs [Image] Manage assigned resources to complete project [Image] Respond to users in the occurrence of a technical emergency [Image] Make recommendations for innovative solutions to problems [Uparrow.gif (122 bytes)] [Image] Designer/Drafter Role: Perform skilled drafting and design assignments in support of scientific research as per local, state and government codes and standards. Responsibilities: [Image] Communicate with scientists and engineers to determine needs. [Image] Review informational materials, sketches and data sheets. [Image] Conduct field inspections when needed. [Image] Interpret blueprints and schematics. [Image] Complete layout and illustrative drawings. [Image] Design approach as per codes and standards. [Image] Determine specification and aid in their preparation. [Image] Check availability of materials and resources. [Image] Determine feasibility of approach. [Image] Establish need for simulation or development of models. [Image] Develop drawing and/or program. [Image] Capture schematic. [Image] Process input data. [Image] Create artwork, parts list, and drawing. [Image] Test design and/or program. [Image] Diagnose and resolve problems in design and make final modifications. [Image] Document the project, including as-built drawings. [Image] Assist in closing out the project. [Image] Maintain records. Accountabilities: [Image] To scientific and professional staff for providing expert drafting, design, and specification assistance and technique [Image] To supervisor for identifying high level and cost effective options/solutions for drafting and design needs [Image] To assigned project staff for completing allotted share of work on time and at appropriate standard Authorities: [Image] Make recommendations for innovative design approach. [Image] Manage assigned resources to complete assignment. [Image] Provide feedback on design progress and performance. [Uparrow.gif (122 bytes)] [Image] Engineer Role: Plan, design, develop and use new or improved engineering techniques or equipment for the solution and completion of technical and research projects. Responsibilities [Image] Define and develop criteria for project. [Image] Investigate innovative approaches and techniques. [Image] Conceptualize solutions/plans. [Image] Evaluate and evaluate solutions and plans. [Image] Ensure solution is in compliance with procedures, programs and policies. [Image] Build and evaluate prototypes and/or models. [Image] Perform system/project preliminary design. [Image] Prepare for preliminary design review and present design. [Image] Perform detailed design. [Image] Develop testing needs. [Image] Conduct process study. [Image] Determine resources needed. [Image] Prepare specifications and reports. [Image] Procure equipment and monitor vendor progress. [Image] Conduct acceptance tests. [Image] Oversee the fabrication of equipment. [Image] Erect and test equipment. [Image] Construct systems. [Image] Participate in initial equipment operations. [Image] Diagnose and solve problems. [Image] Specify maintenance needs for systems/project. [Image] Maintain machine/system operations and propose upgrades/improvements. [Image] Document design/development. [Image] Review other engineering designs. [Image] Stay current with state of the art technology. [Image] Communicate with and provide on-the-job training to technicians. Accountabilities: [Image] To scientific and professional staff for providing expert engineering assistance and technique for construction, maintenance and operations. [Image] To supervisor for identifying high level and cost effective options/solutions for engineering assignments, and for completing allotted share of work on time and at appropriate standard. [Image] To technical staff for providing information and expert assistance. Authorities: [Image] Take required action to complete technical assignment. [Image] Provide feedback on system/project engineering needs and performance. [Image] Manage assigned resources for project completion. [Image] Identify required training needs to stay current with state of the art technology. [Uparrow.gif (122 bytes)] [Image] Machine Operator Role: Operates and maintains a research machine in accordance with safe practices. Responsibilities: [Image] Maintain the facility, systems and equipment. [Image] Operate the machine and/or facility. [Image] Plan the job. [Image] Start up, operate and troubleshoot systems. [Image] Evaluate operations. [Image] Document events. [Image] Act as liaison to staff and users. [Image] Support operations. [Image] Provide ES&H, facility, and material handling support. [Image] Coordinate facility usage. Accountabilities: [Image] To supervisor for quality and quantity of work, and ideas on improvement opportunities for machine operations [Image] To staff and users for providing effective machine operations, facility, and equipment support Authorities: [Image] Act as necessary to ensure safe and effective machine/facility operations. [Uparrow.gif (122 bytes)] [Image] P&GA Office Specialist (Nonmanual Labor) Role : Provide clerical support to the Information Services Division. Responsibilities: [Image] Perform diversified clerical functions as described in contractual job description. [Image] Work from written or oral instructions. Accountabilities: [Image] To the Laboratory and International Brotherhood of Electrical Workers to comply with contractual agreements Authorities: [Image] Use available Laboratory programs and union grievance procedures to address issues or concerns. [Uparrow.gif (122 bytes)] [Image] Scientific Researcher Role: Propose, plan and execute scientific investigations in pursuit of scientific and technological excellence. Responsibilities [Image] Propose novel, state-of-the-art ideas for research. [Image] Define research goals. [Image] Survey literature and evaluate methodologies. [Image] Establish and follow experimental protocol. [Image] Define resource requirements. [Image] Plan experiment. [Image] Develop and evaluate model. [Image] Obtain funding, materials and equipment. [Image] Recruit personnel and allocate resources. [Image] Design and configure systems. [Image] Calibrate, operate and test apparatus and equipment. [Image] Conduct experiments. [Image] Define operation parameters. [Image] Collect, organize, analyze, interpret, and back-up research data. [Image] Evaluate model. [Image] Conduct numerical analysis. [Image] Coordinate and collaborate with internal and external research groups and facility users. [Image] Coordinate with vendor/service organizations for equipment maintenance/repair. [Image] Document findings and disseminate and publish research and results. [Image] Apply for patents. [Image] Write grant proposals. [Image] Review papers and grants. [Image] Manage and minimize wastes. [Image] Perform safety checks. [Image] Maintain/upgrade research laboratory/facilities. Accountabilities: [Image] To DOE and Laboratory Management to meet scientific challenges and conduct innovative research [Image] To supervisor for identifying high level and cost effective options/solutions for research needs [Image] To fellow researchers for providing information and expert assistance [Image] To assigned research staff for completing allotted share of work on time and at appropriate standard [Image] To scientific community for disseminating research results Authorities: [Image] Sign off on experiment plans and protocols. [Image] Identify equipment and project needs. [Image] Manage assigned resources to complete research. [Image] Take required action to meet project quality, budget and schedule. [Uparrow.gif (122 bytes)] [Image] Staff Role: Perform the work of the Laboratory within the employee's functional and/or managerial roles. Responsibilities: [Image] Perform work effectively, efficiently, and safely. [Image] Cooperate with and assist other staff. [Image] Develop and manage career goals. [Image] Keep capabilities and qualifications current, including completing required training for assigned tasks and work location. [Image] Comply with Laboratory policies, standards, and procedures, and regulatory requirements. [Image] Identify, report, and protect intellectual property and other proprietary information. [Image] Maintain awareness of environmental impact of work, and apply pollution prevention and waste minimization techniques. [Image] Identify potential hazards, environmental concerns, and unsafe conditions or practices in work or at work site, and implement or suggest controls to minimize risk. [Image] Cease work activity, and/or issue a Stop Work Order upon observing imminent danger, and report the danger immediately to supervisor or ESH Coordinator. [Image] Respond to emergency situations, alarms, or occurrence in an appropriate manner. [Image] Adhere to instructions on location warning signs and postings. Accountabilities: [Image] To Supervisor, or any other authorized manager, for quality and quantity of work, and ideas on improvement opportunities [Image] To fellow staff, for effective communication and safe and professional conduct Authorities: [Image] Act as necessary to ensure safe and effective operations. [Image] Provide input to personal employee performance appraisal. [Image] Seek supervisory feedback on own performance. [Image] Identify training, information, equipment and facility needs to perform work. [Image] Cease work activity and/or Issue a Stop Work Order, if an imminent ES&H danger exists. [Image] Use available Laboratory programs to address concerns and employment issues. See also: Managerial and Functional Role Profiles [Uparrow.gif (122 bytes)] [Image] Technician Role: Perform assignments in such areas as design, development, fabrication, evaluation, testing, operation, maintenance or construction of equipment, systems, and facilities in support of scientific research. Responsibilities [Image] Review designs. [Image] Determine tool and equipment needs, and availability of components. [Image] Evaluate materials and equipment. [Image] Determine testing criteria. [Image] Obtain materials. [Image] Fabricate, install/assemble, and test components. [Image] Construct, calibrate, test, and inspect systems. [Image] Operate, repair and maintain equipment. [Image] Troubleshoot systems and equipment. [Image] Monitor operation parameters. [Image] Maintain supplies inventory. [Image] Keep maintenance log. [Image] Maintain records. [Image] Label, store and dispose of hazardous materials and equipment appropriately. [Image] Perform housekeeping. Accountabilities: [Image] To scientific and professional staff for providing expert technical assistance and technique for construction, maintenance and operations [Image] To supervisor for identifying high level and cost effective options and solutions for technical needs [Image] To fellow technical staff for providing information and expert assistance Authorities: [Image] Identify tool, equipment and project needs. [Image] Manage assigned resources to complete technical assignment. [Image] Provide feedback on system/construction needs and performance. [Image] Make recommendations for innovative technical solutions. [Uparrow.gif (122 bytes)] [Image] Building Manager Role : Serve as contact for the coordination of non-programmatic operational issues that affect multiple/common areas of assigned building(s) to ensure the safe and efficient operation of the facility. Responsibilities: [Image] Ensure compliance with BNL ES&H policies and procedures in common building areas. [Image] Keep track of and monitor the maintenance "designated" caller list, all repairs, and modifications to assigned building(s), and associated work orders. [Image] Compile Building Key Plans, ES&H issues identified by the crosshatching, and submit changes to the Building Key Plans to building Work Control Manager. [Image] Expedite ES&H Services activities and legacy waste issues. [Image] Maintain safety permits effecting building safety systems. [Image] Participate in inspections and assessments to determine the current building status, monitor and track deficiencies and ensure corrective action(s). [Image] Act as the primary maintenance contact for common areas and shared systems. [Image] Assist Plant Engineering in establishing work priorities when required. [Image] Establish and/or approve the maintenance call-in list for building systems. [Image] Maintain listing of requested utility outages and inform building occupants of scheduled utility outages. [Image] Assist in the design review of and coordinate with building occupants on all construction and installation work. [Image] Monitor building security and maintain security alarm list and key control sections of the Laboratory Standard Practice Instruction. [Image] Identify areas for saving energy and promote energy awareness among building occupants. [Image] Act as the Work Control Coordinator when required. [Image] Maintain requirements in the Emergency Preparedness Program for assigned building(s). [Image] Act as the contact person on the Fire Rescue Run Book. [Image] Monitor safety alarms from the building systems and compile associated response procedures. [Image] Advise the Infrastructure Management Group of building use changes. [Image] Inform the Alternate Building Manager on any unusual building problems and notify Alternate in advance of planned absences. Accountabilities: [Image] To organization manager for the ES&H and housekeeping results in the common areas [Image] To building occupants for communication and coordination of external work to minimize operational interruptions and for providing reliable utility services (shares joint accountability with Plant Engineering on system reliability) [Image] To Plant Engineering Manager for identifying future building needs and for establishing work priorities for job requests for common areas and building utility system [Image] To service department managers for maintaining awareness of building related programs (e.g. emergency preparedness program, security alarm call list, etc.) Authorities: [Image] To take required action to ensure completion of ES&H and housekeeping work requests within common areas. [Image] To stop or delay external work activity that may interfere with building operations. [Image] To start work in common areas, such as building modifications, and utility maintenance. [Uparrow.gif (122 bytes)] [Image] Computer Security Representative Role: Responsible for the implementation and operation of the unclassified computer security program within assigned organization in accordance with mandated BNL and DOE policies. Responsibilities: [Image] Provide assistance to computer users, application owners and facility managers in the identification and addressing of computer security concerns. [Image] Ensure that risk assessments, sensitivity determinations, essentiality determinations, and protection plans are done and documented for all organizational systems requiring them. [Image] Attend training programs and meetings pertaining to computer protection efforts. [Image] In concert with the Personal Computer Liaison (PCL) if available, act as the organization's point of contact for the receipt and distribution of Laboratory-approved virus-checking software through the Computer Protection Program Manager (CPPM). [Image] Together with the PCL if available, assist users, owners, and system administrators in cleansing PCs and their related media of potential virus or identified virus contamination, and in sanitizing computer equipment prior to being excessed or transferred. [Image] Advise users and system administrators of current vulnerabilities and security patches, and help in their installation as needed. [Image] Report security related incidents and details to organization management and CPPM or Assistant CPPM. Accountability: [Image] To organization management for implementing the unclassified computer security program in the assigned organization [Image] To the CPPM for following and disseminating guidelines, instructions, and anti-virus protection software [Image] To organization staff for providing guidance and instruction on computer security Authorities: [Image] To access the organization's computers in performance of duties. [Image] To answer procedural and policy inquiries and provide information to staff concerning the BNL computer security program. [Uparrow.gif (122 bytes)] [Image] Conduct of Operations (ConOps) Representative Role: Coordinate organization's activities and programs for managing the operation of facilities Responsibilities: [Image] Assist organization in planning and developing Conduct of Operation program(s). [Image] Provide training and guidance on program(s). [Image] Disseminate ConOps information to organization's staff. [Image] Assess ConOps program(s). [Image] Maintain knowledge on ConOps methods and techniques. [Image] Coordinate internal and external assessments. [Image] Facilitate continuous improvement. Accountability: [Image] To organization manager, for effective communication of the Laboratory ConOps Program Authority: [Image] Oversee ConOps Program implementation within the organization. [Uparrow.gif (122 bytes)] [Image] EEO Representative Role: Promote the Laboratory's Diversity programs in their respective organizations. Responsibilities: [Image] Assist organization management in identifying and resolving EEO/AA problems and complaints. [Image] Observe organization's employment activities for non-dominant cultures compared to dominant cultures, and report questionable practices or treatment. [Image] Place new required EEO/AA posters in departmental locations. [Image] Report racial slurs, ethnic comments, and offensive behavior to organization management. [Image] Schedule staff for initiatives and training offered by the Diversity Office. [Image] Inform staff of directives of the Diversity Office. [Image] Direct employees to the Diversity Office for concerns which cannot be resolved within the organization. Accountabilities: [Image] To organization management and the Diversity Office, for enhanced visibility of EEO/AA problems and sexual harassment [Image] To Diversity Office, for effective use of Diversity Office resources and advancement of Diversity Office programs [Image] To coworkers, for effective referrals on EEO/AA concerns, and current information on Diversity Office programs Authorities: [Image] Seek management or Diversity Office assistance in resolving EEO/AA problems. [Image] Identify questionable practices or problems to organization management. [Image] Notify Diversity Office of questionable practices or problems that are not being addressed. [Image] Arrange staff attendance at Diversity Office events. [Uparrow.gif (122 bytes)] [Image] ES&H Coordinator (Revision 1) Role: To assist the organization in implementing their ES&H program. Responsibilities: [Image] Conduct safety, health, and environmental inspections. [Image] Investigate occupational illness, injuries, accidents, occurrences, and significant exposures in compliance with DOE and other agency requirements. [Image] Assist the Facility Support Representative in identifying strengths and weaknesses in the organization's ES&H program. [Image] Participate in development of the Work Plan Permit. [Image] Issue applicable Personal Protective Equipment (PPE). [Image] Conduct ES&H design reviews for proposed construction, modification, and operation of facilities or experiments. [Image] Review and modify standard operating procedures as required. [Image] Provide personnel and financial resources as required. [Image] Assure implementation of BNL policies regarding safety and quality in the work place. [Image] Review the activities within the organization for ES&H concerns, the identification of PPE that must be used to perform these activities, and verification that procedures and PPE designed to enhance worker safety and health are implemented. [Image] Provide training to organization personnel. Accountabilities [Image] To the ES&H and organization management for maintenance of qualifications and compliance with ES&H procedures and policies. [Image] To the science community to assist them to achieve BSA and organizational ES&H expectations while conducting their research. [Image] To organization employees as stewards of the environment. Authorities [Image] To authorize expenditures from an approved budget. [Image] To take actions needed to ensure safe, effective, and compliant operations and research. [Uparrow.gif (122 bytes)] [Image] Material Balance Area Custodian Role: Serves as point of contact to receive Accountable Nuclear Material in an assigned Material Balance Area (MBA) within their organization. Responsibilities: [Image] Administer Material Control and Accountability policies and procedures. [Image] Maintain records system reflective of quantities and types of Accountable Nuclear Material being transferred in and out. [Image] Ensure user compliance governing movement, control and disposal of Accountable Nuclear Material. [Image] Liaison to facilitate records, audits, and physical inventories by various groups and agencies. [Image] Select alternate to act in their absence. Accountabilities: [Image] To Isotope and Special Materials Group, to assist in the performance of Material Control and Accountability functions, and to facilitate conductance of records audits and physical inventories [Image] To users, as liaison to facilitate conductance of records, audits, and physical inventories Authorities: [Image] Act as foreperson in authority relative to Material Control and Accountability in their assigned MBA. [Uparrow.gif (122 bytes)] [Image] Personal Computer Liaison Role: Serve as point of contact for technical personal computer security matters in accordance with BNL and DOE policies, and assist the Computer Security Representative (CSR) in matters of unclassified computer security. Responsibilities: [Image] Provide assistance to personal computer users, application owners and facility managers in the identification and implementation of technical computer security needs. [Image] Be aware of computer functions and the computer protection needs of the organization. [Image] Attend training programs and meetings given by the Safeguards and Security Division, Computing and Communications Division, or others, pertaining to personal computer protection efforts. [Image] Act as the organization's point of contact for the receipt and distribution of Laboratory-approved virus-checking software through the Computer Protection Program Manager (CPPM). [Image] Assist users, owners, system administrators and Computer Security Representatives (CSRs) in cleansing PCs and their related media of potential virus or identified virus contamination. [Image] Assist users, owners, systems administrators and CSRs in sanitizing computer equipment prior to being excessed or transferred. [Image] Facilitate and encourage users to install and run applicable network security patches and virus checkers, as mandated. [Image] Provide technical assistance to the CSR in reporting incidents and details to the organization manager and CPPM. Accountability: [Image] To organization management for providing accurate information in support of computer security functions Authorities: [Image] To access the organization's computers in performance of duties. [Image] To answer technical inquiries and provide information to staff and the CSR concerning PC hardware, software, and connectivity. [Uparrow.gif (122 bytes)] [Image] PRECIOUS METALS CUSTODIAN Role: Assist the organization's Property Management Representative to obtain and use precious metals. Responsibilities: [Image] Weigh all metal at the time of receipt (whether purchase or transfer) prior to signing acknowledgement of responsibility. [Image] Employ physical safeguards for the protection of precious metals in accordance with SOP 330.2. [Image] Report immediately, any suspected theft of precious metals to the BNL Precious Metals Control Officer and Police Headquarters. [Image] Return all metals, no longer justified for specific programmatic use, to the Central Repository (SOP 330.4). [Image] Participate in semiannual inventories in accordance with SOP 330.3. Accountabilities: [Image] To organization management and Property Manager to ensure that adequate physical safeguards are maintained for precious metals in their respective Department/Division. [Image] To the Precious Metals Officer and Safeguards and Security to report suspected theft. Authorities: [Image] To authorize acquisition, transfer, and deposit or precious metals for their organization. [Uparrow.gif (122 bytes)] [Image] Property Management Representative Role: Serve as organizational contact for all day-to-day activities related to Property Management. Responsibilities: [Image] Process Master Property Records on a timely basis. [Image] Process Sensitive Item Receipt Acknowledgement Form for all sensitive items. [Image] Verify property file for accuracy and send necessary changes to Property Management section. [Image] Process paperwork for any movement of equipment outside the organization.. [Image] Accompany Property Management and DOE on walkthrough inspections. [Image] Process paperwork for Employee Long Term Property Passes and Loans for outside organizations. [Image] Notify Property Management of any untagged and unverified information. [Image] Process necessary paperwork to retire property assigned to the organization. [Image] Report loss, destruction, or damage of equipment to Police Headquarters and participate in the investigation. [Image] Participate in property and precious metals inventory on an as-needed basis. Accountabilities: [Image] To organization management for timely and accurate completion of assigned work [Image] To organization and Property Management for timely and accurate reporting of Property Management concerns and for compliance with Property Management policies, standards, and procedures Authorities: [Image] Take needed action to ensure compliance with Property Management policies, practices, and procedures. [Image] Maintain standards and procedures for assigned Property Management functions. [Image] Identify and take appropriate training to ensure effectiveness of the Property Management functions. [Uparrow.gif (122 bytes)] [Image] Quality Representative Role: To coordinate all quality management activities and programs in their respective organizations. Responsibilities: [Image] Assist organization in planning and developing quality program(s). [Image] Provide training and guidance on quality program(s). [Image] Disseminate quality information to organization staff. [Image] Assess quality program(s). [Image] Maintain knowledge on quality methods and techniques. [Image] Coordinate internal and external assessments. [Image] Facilitate continuous improvement. Accountabilities: [Image] To organization manager for effective communication of the Laboratory Quality Program Authorities: [Image] Oversee Quality Program implementation within the organization. [Uparrow.gif (122 bytes)] [Image] Records Representative Role: Assists organization management to ensure compliance with Laboratory records management requirements. Responsibilities: [Image] Coordinate inventory of records. [Image] Ensure policy, procedural, or regulatory information received from the Office of Records Management is conveyed to personnel within their organization. [Image] Update records management database to reflect changes in status, location and ownership of records. [Image] Certify that all BNL records of terminated employees were dispositioned properly. [Image] Act as liaison between Office of Records Management staff and organization for records management questions. [Image] Maintain transmittal information related to the transfer of records from unit to the Records Holding Area (RHA). [Image] Ensure records are packed correctly prior to transfer to the RHA for storage. [Image] Obtain authorization signature for Notice of Destruction Form. Accountabilities: [Image] To Office of Records Management and organization management for status of compliance with records management requirements [Image] To organization staff, for accurate information on records management requirements Authorities: [Image] Sign records disposition line of Termination Form. [Image] Identify records covered by requirements. [Image] Certify compliance with records management requirements. [Uparrow.gif (122 bytes)] [Image] Security Representative Role: Serve as organizational contact for all day-to-day activities related to physical security and property protection. Responsibilities: [Image] Ensure that each employee in the organization is aware of the security procedures which pertain to individual work assignments. [Image] Provide initial and continuing security training. [Image] Compile and retain a record of security training by each employee within the organization. [Image] Coordinate and assist the Safeguards and Security Division (SSD) in scheduling required annual security refresher briefings for employees in their organization holding an Access Authorization. [Image] Coordinate with the SSD Personnel Security Officer on matters relating to operations security awareness, counterintelligence awareness and classified matter charged to the organization. [Image] Provide SSD with security area access lists for secure areas. Accountabilities: [Image] To organization management for timely and accurate completion of assigned work [Image] To organization and SSD management for timely and accurate reporting of physical security and property protection concerns [Image] To employees for ensuring a secure and protected work environment Authorities: [Image] Take needed action to ensure compliance with organization security policies, practices, and procedures. [Image] Maintain standards and procedures for assigned security functions. [Uparrow.gif (122 bytes)] [Image] Telecom Services Representative Role: Arrange unit's telecommunications services and assist staff in telephone and voicemail use. Responsibilities: [Image] Prepare and submit requests for adds, moves, or changes to the area telephone system. [Image] Guide employees in selecting telephone equipment, features and services. [Image] Design new instrument faceplates consistent with the needs of the user. [Image] Maintain accurate and current records of the design of the telephone services for assigned area. [Image] Coordinate telephone and voicemail repair and installation with Telecom Services. [Image] Advise Telecom Services of construction or remodeling projects that could affect telephone service. [Image] Train new users on the proper use and features of the telephone system. [Image] Relay information regarding telephone services from Telecom Services to affected employees. [Image] Ensure that all equipment is assigned to the proper account. [Image] Determine whether telephone charges conform to Laboratory telephone use policy, and report deviations to management. [Image] Design voicemail applications. Accountabilities: [Image] To staff for effective telecommunications service [Image] To organization management for effective use of telecommunications expenditures [Image] To Telecom Services for timely conveyance of information Authorities: [Image] Advise staff on telecommunications use and service. [Image] Identify and report deviations from Laboratory telephone use policy to organization management. [Uparrow.gif (122 bytes)] [Image] Training Coordinator Role: To coordinate all training activities in their respective organizations. Responsibilities: [Image] Review training office and organizational requirements. [Image] Prepare the organization's training plan. [Image] Assist in assessing job, system, and location training needs. [Image] Categorize personnel by job and location. [Image] Review BNL and regulatory requirements. [Image] Coordinate training activities. [Image] Act as Training Liaison. [Image] Maintain training documentation. [Image] Assist in the development of training. [Image] Prepare for and interface with auditors. [Image] Maintain training certifications of employees. [Image] Validate and input data in the Brookhaven Training Management System. Accountabilities: [Image] To organization manager for effective implementation of the Laboratory training requirements Authorities: [Image] Oversee training implementation within the organization. [Uparrow.gif (122 bytes)] [Image] Y2K Representative Role: Operate in accordance with the Project Charter. Responsibilities: [Image] Prevent problems associated with Y2K compliance. [Image] Collaborate with all project associates in addressing problems [Image] Ensure that organization's Y2K efforts are consistent with the Laboratory's Y2K Project objectives. [Image] Act as the organization's point of contact for all Y2K project issues, including but not limited to distribution of materials. [Image] Understand the scope of the Laboratory's Y2K efforts and how they impact the organization's computer systems. [Image] Ensure that self-assessments, essentiality determinations, and contingency plans are completed and documented for all organizational systems. [Image] Attend meetings pertaining to Y2K efforts. [Image] Ensure that users, owners, and system administrators have necessary assistance to properly test systems. Accountabilities: [Image] To Deputy Director of Operations for meeting charter objectives [Image] To organization management for ensuring there are no Y2K-related failures and for bringing necessary Y2K issues to their attention for action [Image] To the Y2K Project Manager for distributing materials, providing data on organizational efforts, and for raising organizational Y2K issues or concerns [Image] To organization staff for providing guidance and instruction on Y2K issues Authorities: [Image] To access the organization's computers in performance of duties. [Image] To answer procedural and policy inquiries and provide information to staff concerning the Laboratory's Y2K program. [Image] To commit resources on behalf of the organization. [Uparrow.gif (122 bytes)] [Image] 90-Day Accumulation Area Coordinator Role: To control and oversee operations of the organization's 90-Day Accumulation Area(s) in accordance with ES&H Standard 6.2.1 - "Accumulating RCRA Hazardous Waste". Responsibilities: [Image] Ensure no hazardous waste generated shall remain in the 90-Day Accumulation Area for longer than ninety (90) days. [Image] Ensure no PCB wastes generated remain in the 90-Day Accumulation Area for longer than 30 days from the date of generation. [Image] Receive hazardous waste being transferred from Satellite Accumulation Area. [Image] Place and segregate hazardous waste containers properly to minimize potential risk of interaction with incompatible wastes. [Image] Inspect 90-Day Accumulation Area weekly or daily if in use and subject to spills. [Image] Complete weekly inspection checklist and other required records. [Image] Act as liaison with Generator Services of the Waste Management Division for changes to the type/quantity of stored hazardous waste, and alterations to the area. [Image] Notify Generator Services of the Waste Management Division if hazardous waste has not been picked up before expiration date. [Image] Maintain required Area signs, postings, container labels. [Image] Obtain proper training to respond to emergencies and comply with Standard. [Image] Reduce waste generation whenever possible in accordance with BNL Pollution Prevention Program. [Image] Assist in the review of emergency plan and ensure the local emergency plan is updated to contain accurate information. Accountabilities: [Image] To organization management, for maintaining safe and effective operations within the 90-Day Accumulation Area [Image] To Hazardous Waste Generators in the organization, for notification of improper characterization, documentation or labeling, for types of wastes produced [Image] To Generator Services of the Waste Management Division, for ES&H performance and compliance to Standard Authorities: [Image] Take needed actions within the 90-Day Accumulation Area to ensure safe and effective operations. [Uparrow.gif (122 bytes)] [Image] Building and Grounds Utility Worker (Manual Labor) Role: Provide a variety of semi-skilled tasks common to maintenance and construction trades on building, roads and grounds. Responsibilities: [Image] Operate lawn mowers, snow blowers, tractors, concrete mixers, forklifts, and trucks with a gross vehicle rate not greater than 18,000 lbs. Accountabilities: [Image] To the Laboratory and International Brotherhood of Electrical Workers to comply with contractual agreements. Authorities: [Image] Use available Laboratory programs and/or union grievance procedure to address issues or concerns. [Uparrow.gif (122 bytes)] [Image] Electrician A Role: Provide skilled electrical expertise in support of Laboratory facilities and operations. Responsibilities: [Image] Maintain current knowledge of the National Electric Code and apply it during performance of assigned duties. [Image] Operate, maintain, repair, construct and install electrical equipment. [Image] Perform preventive and predictive maintenance as instructed. [Image] Troubleshoot systems and equipment as required. [Image] Use Personal Protective Equipment as required. [Image] Perform all work in a safe, environmentally sound manner. [Image] Follow the terms and conditions of the collective bargaining agreement. Accountabilities: [Image] To the Laboratory and the International Brotherhood of Electrical Workers to comply with contractual agreements [Image] To customers for responsive services, meeting specifications and scheduled needs Authorities: [Image] Identify tool, material and equipment needs to support safe, efficient accomplishment of work. [Image] Use available Laboratory programs and/or union grievance procedures to address issues or concerns. [Uparrow.gif (122 bytes)] [Image] Firefighter/EMT Role : Ensure the safety and protection of people, property and the environment. Responsibilities: [Image] Deliver expertise through the use of fire & rescue procedures, and emergency equipment and the application of emergency medical assistance, on and off the Laboratory site. [Image] Perform assigned duties in fire protection work, including inspection, testing and maintenance of fire protection systems. [Image] Maintain, service and operate a variety of tools and equipment used in connection with fire prevention, fire, rescue, emergency medical assistance and hazardous material response. Accountabilities: [Image] To all individuals on the Laboratory site for their safety during medical emergencies and protection in the event of fire, hazmat incidents or rescue emergencies [Image] To Supervisor or other authorized manager for completion of assigned work in a timely fashion and in accordance with expectations, for identifying opportunities for improvement, for maintaining expertise, for complying with laboratory policies, standards and procedures and contracts, for ES&H performance and compliance [Image] To Laboratory management and IBEW to comply with contractual agreements Authorities: [Image] Act as necessary to ensure safe and effective operations. [Image] Provide input to personal employee performance appraisal. [Image] Seek supervisory feedback on own performance. [Image] Identify personal training, information, equipment and facility needs. [Image] Stop work if an ES&H imminent danger exists. [Image] Use available Laboratory programs and/or union grievance procedures to address issues or concerns. [Image] To make medical decisions within the scope of NYS protocols in the course of treatment of people during emergencies. [Uparrow.gif (122 bytes)] [Image] Hazardous Waste Technician Role: Complete technical assignments in such areas as handling and disposal of industrial, hazardous and radiological waste. Responsibilities [Image] Review paperwork for pick up of waste. [Image] Pick up, handle, store and dispose of industrial, hazardous, radiological and mixed waste. [Image] Oversee the receipt of aqueous radioactive waste. [Image] Dispose of Waste from F/D Tanks in Bldg. 801. [Image] Monitor the 811 Facility. [Image] Maintain respirators. [Image] Maintain Waste Management Division operations. [Image] Maintain "trained" status in Standard Operating Procedures and required ES&H training. Accountabilities: [Image] To supervisor for providing expert technical assistance, support and technique for identifying waste generator paperwork discrepancies or potential noncompliance issues, pick up, handling, storing and disposing of waste [Image] To fellow technical staff for providing information and expert assistance [Image] To Laboratory management and IBEW to comply with contractual agreements Authorities: [Image] Identify and communicate potential waste management noncompliance issues and inform supervisor of tool, equipment and project needs. [Image] Provide feedback on waste management operations, status, needs and performance. [Image] Stop work if an ES&H concern is raised. [Image] Use available Laboratory programs and union grievance procedures to address issues or concerns. [Uparrow.gif (122 bytes)] [Image] Security Police Officer Role: Protect DOE security interests from theft and other hostile acts that may cause adverse impacts on national security or the health and safety of the public; and to protect life and property as defined in Title 1-CFR Part 1047 at DOE facilities. Responsibilities: [Image] Maintain medical and physical fitness standards contained in 10 CFR 1046, "Physical Protection of Security interests." [Image] Enforce site and facility policies and procedures governing site protection. [Image] Apply DOE policy on the use of deadly physical force and limited arrest authority as defined by Title 10 CFR Part 1047. [Image] Apply search and identification requirements governing the granting of access to and egress from protected areas. [Image] Operate all equipment necessary in the performance of work. [Image] Perform patrol duties. [Image] Arrest and detain individuals. [Image] Perform elementary first aid. [Image] Utilize, under emergency conditions, basic firefighting equipment and agents. [Image] Maintain proficiency through training and application. [Image] Perform other duties as assigned. Accountabilities: [Image] To all individuals on the Laboratory site for their protection during hostile acts [Image] To DOE for the protection of life and property as defined in Title 1-CFR 1046 [Image] To Supervisor or other authorized manager for completion of assigned work in a timely fashion and in accordance with expectations, for identifying opportunities for improvement, maintaining expertise, and complying with Laboratory policies, standards, procedures and contracts for ES&H performance and compliance Authorities: [Image] Act as necessary to ensure safe and effective operations. [Image] Provide input to personal employee performance appraisal. [Image] Seek supervisory feedback on own performance. [Image] Identify personal training, information, equipment and facility needs. [Image] Stop work if an ES&H imminent danger exists. [Image] Use available Laboratory programs and/or union grievance procedures to address issues or concerns. [Image] Identify and document violations of Laboratory security regulations. [Image] Use deadly force and limited arrest authority as defined by Title 10 CFR Part 1047. [Uparrow.gif (122 bytes)] [Image] Tool and Instrument Maker (Skilled Craft) Role: Provide machining and tool making support for research and development and production efforts. Responsibilities: [Image] Work on various materials from prints, sketches or verbal instructions. [Image] Perform bench work. [Image] Set up and operate machine tools. [Image] Perform layout, preparation, setup, measurement, assembly and installation. [Image] Make own tools. [Image] Perform maintenance incidental to operation of machines. [Image] Interact with internal and external customers and supervision to identify fabrication requirements and completion dates. [Image] Make suggestions as to how to respond positively to Laboratory ES&H initiatives, by giving feedback to shop Safety Committee. [Image] Adhere to International Brotherhood of Electrical Worker's Union contract. Accountabilities: [Image] To the Laboratory and the International Brotherhood of Electrical Workers to comply with contractual agreements [Image] To customers to minimize the cost of provided services and products, meet specifications and schedule needs, and for responsive fabrication/production activities [Image] To the community, for protecting the environment Authorities: [Image] Identify tool, material and equipment needs for safe, efficient accomplishment of work. [Image] Identify job material requirements. [Image] Use available Laboratory programs and/or union grievance procedures to address issues or concerns. [Uparrow.gif (122 bytes)] Radiological Workers Role: Conduct work activities in compliance with work plan and BNL requirements. Responsibilities: [Image] Conduct work assignments according to the work plan. [Image] Comply with radiological postings in the workplace. [Image] Maintain required training qualifications for assigned radiological work. [Image] Report radiological incidents in the work place immediately. [Image] Ask questions if uncertain of the radiological requirements for assigned work. [Image] Comply with stop-work instructions from radiological support personnel or co-worker. Accountability: [Image] To supervisor, for the execution of work [Image] To coworkers, for safe work conduct Authority: [Image] Stop-work for any activity that is not performed in compliance with the work plan or BNL requirements. [Uparrow.gif (122 bytes)] Supervisors of Radiological Workers Role: Plan and direct radiological work in compliance with BNL requirements. Responsibilities: [Image] Ensure that staff's radiological work is planned according to BNL requirements before beginning the work activity. [Image] Communicate work plan to staff. [Image] Ensure that staff's radiological work complies with work plan requirements. [Image] Ensure that staff are properly trained and qualified for assigned radiological work. [Image] Ensure reporting and investigation of radiological incidents involving assigned staff or facilities. Accountability: [Image] To the organization head, for performance of the radiological program. Authorities: [Image] Direct the activities of assigned staff. [Image] Stop-work for any activity that is not performed in compliance with the work plan or BNL requirements. [Uparrow.gif (122 bytes)] [Image] For additional information, contact Robert Kelly Revised 12/11/98 by HRIS